August 6,2020
To all faculty members and other staff
Director, Crisis Response Headquarters
President of Tokushima University
Noji Sumihare
Notice on the Revision of Tokushima University’s Basic Policy on Countermeasures against COVID-19
Following the Tokushima Alert "infection spread caution" issued in response to the recent situation of COVID-19 infections reported in Tokushima Prefecture, we have raised our BCP Level to Level 3. Accordingly, the basic policy indicated above, which was revised on August 3, 2020, has been further revised as detailed below.
In order to secure the health and safety of students, faculty members and other staff, it is absolutely necessary to take measures to prevent the spread of infection. We appreciate your understanding and cooperation.
We will consider our future response while being on alert concerning the status of outbreak, and will announce any revision to the basic policy in due course.
Target Period: For the time being
1. Restriction on holding and participating in events and meetings (excluding those in which people gather only virtually, such as online events)
When holding or participating in events and meetings which could involve a high risk of cluster infection due to closed spaces, crowded places and close-contact settings, thorough measures to prevent infection must be taken. Special caution is called for in the case of events and meetings requiring nationwide travel of participants.
(1) Holding events hosted by Tokushima University
For indoor events, the number of participants must be limited to 1,000 at maximum per event, filling 50% or less of the capacity; for outdoor events, the number of participants must be limited to 1,000 at maximum, with a sufficient distance (desirably 2m) secured between participants.
If it is necessary to hold an event that is larger in scale than the above due to unavoidable circumstances, a written statement of reason (in any form) specifying the necessity to hold the event and the measures to be taken to prevent the spread of infection must be submitted in advance to the Director of the Tokushima University Crisis Response Headquarters (the President) to obtain the approval of the Headquarters (where to submit: General Affairs Division, General Affairs Department)
(2) Participation in events hosted by other organizations
Avoid participating in events for which infection prevention measures are not appropriately taken.
2. Traveling abroad
In principle, traveling abroad for business or training purposes is prohibited, and traveling abroad for private purposes should be avoided.
(1) If faculty members and other staff return from abroad, they will be prohibited from attending work (for 14 days) and required to check their health conditions.
(2) If students return from abroad, they will be required to stay home (for 14 days) and check their health conditions.
3. Travel for business or training purposes and private trips in Japan
In principle, faculty members and other staff should avoid travel for business or training purposes. For private trips, non-essential travel to other prefectures should be avoided. If traveling outside of Tokushima Prefecture is inevitable, check the latest information announced by the prefecture you are visiting, and take infection prevention measures thoroughly.
Faculty members and other staff working at the University Hospital should follow instructions given by the hospital.
However, students who receive education at medical care facilities should follow the instructions given by their facilities.
4. Classes
Follow the "Policy for Conducting Classes for Academic Year 2020" and other notices based on the instructions on "education activities" in the BCP.
Policy for Conducting Classes for Academic Year 2020 / Guidelines for Student Conduct and Extracurricular Activities （revised on August 31,2020）
https://www.tokushima-u.ac.jp/docs/22417.html
5. Points to Keep in Mind
(1) If you have any health problems, please act as instructed in the “Flow Chart on Measures for Work in Case of Suspected COVID- 19” for the time being.
Do not come to work if you have a fever or other symptoms (you are ordered to stay on standby at home or placed under compulsory leave (both treated as paid leave)).
(2) Avoid 3-Cs (closed spaces, crowded places, and close-contact settings), and check your temperature and other health conditions.
(3) When dining out, take due caution for the risk of infection and avoid restaurants where infection prevention measures are not sufficient.
(4) Keep your activity record and use a mobile application that notifies you of the possibility of contact with infected people.
・COVID-19 Contact-Confirming Application（COCOA）(Ministry of Health, Labour and Welfare) https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/cocoa_00138.html
・ Tokushima COVID-19 Information System (Tokushima Prefecture)
https://www.pref.tokushima.lg.jp/ippannokata/kenko/kansensho/5038390/
(5) When you or a family member living with you is to receive a PCR test, please notify the contact point indicated below promptly.
[Contact point for faculty members and other staff]
General affairs offices of their faculties and departments
[Contact points for students]
(Josanjima Campus)
・Faculty of Integrated Arts and Sciences, Educational Affairs Office phone:088-656-7108
・Faculty of Science and Technology, Educational Affairs Office phone:088-656-7315
・Faculty of Bioscience and Bioindustry, Educational Affairs Office phone:088-656-8021
(Kuramoto Campus)
・Faculty of Medicine, Educational Affairs Office phone:088-633-7982
・Faculty of Medicine, School of Health Sciences, Educational Affairs Office phone:088-633-7030
・Faculty of Dentistry, Educational Affairs Office phone:088-633-7310
・Faculty of Pharmaceutical Sciences, Educational Affairs Office phone:088-633-7247
6. Others
For information on the COVID-19 outbreak situation in Japan, please visit the following website. Ministry of Health, Labour and Welfare (About Coronavirus Disease 2019 (COVID-19))
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html
(English: https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.html)
[Inquiries about this policy]
General Affairs Division, General Affairs Department
TEL: 088-656-7005 (ext. Shinkura, 81-7005)
Email: soumukachou@tokushima-u.ac.jp
