Tokushima University’s Basic Policy on Countermeasures against COVID-19

トップ記事Tokushima University’s Basic Policy on Countermeasures against COVID-19

June 19,2020

To all faculty members and other staff

Director, Crisis Response Headquarters
President of Tokushima University
Noji Sumihare

Notice on the Revision of Tokushima University’s Basic Policy on Countermeasures against COVID-19

 The basic policy indicated above, which was revised on May 26, 2020, has been further revised as detailed below. We maintain Level 1 of our Business Continuity Plan (BCP) in light of the BCP level of Tokushima Prefecture (reviewed every three weeks).
 In order to secure the health and safety of students, faculty members and other staff, it is absolutely necessary to take measures to prevent the spread of infection. We appreciate your understanding and cooperation.
 We will consider our future response while being on alert concerning the status of outbreak, and will announce any revision to the basic policy in due course.

Target Period: For the time being

1. Restriction on holding and participating in events and meetings (excluding those in which people gather only virtually, such as online events)
 When holding or participating in events and meetings which could involve a high risk of cluster infection due to closed spaces, crowded places and close-contact settings, thorough measures to prevent infection must be taken. Special caution is called for in the case of events and meetings requiring nationwide travel of participants.

(1) For indoor events, the number of participants must be limited to 1,000 at maximum per event, filling 50% or less of the capacity; for outdoor events, the number of participants must be limited to 1,000 at maximum, with a sufficient distance (desirably 2m) secured between participants.
 If it is necessary to hold an event that is larger in scale than the above due to unavoidable circumstances, a written statement of reason (in any form) specifying the necessity to hold the event and the measures to be taken to prevent the spread of infection must be submitted in advance to the Director of the Tokushima University Crisis Response Headquarters (the President) to obtain the approval of the Headquarters (where to submit: General Affairs Division, General Affairs Department)
(2)  If they decide to participate in events and meetings, they should take necessary infection prevention measures.

2. Traveling abroad
 In principle, traveling abroad for business or training purposes is prohibited, and traveling abroad for private purposes should be avoided.
 (1) If faculty members and other staff return from abroad, they will be prohibited from attending work (for 14 days) and required to check their health conditions.
 (2) If students return from abroad, they will be required to stay home (for 14 days) and check their health conditions.

3. Travel for business or training purposes and private trips in Japan
 The prohibition of travel for business or training purposes and the restriction on private trips that have been imposed on faculty members and other staff and students are now lifted. However, although the first wave of infection is under control in Tokushima Prefecture, we must stay alert for the second wave of infection. With this in mind, individuals should consider whether or not it is appropriate for them to make a trip after fully checking the situation in the area of the destination, and take necessary infection prevention measures if they decide to make a trip.
 Faculty members and other staff working at the University Hospital should follow instructions given by the hospital.
 However, students who receive education at medical care facilities should follow the instructions given by their facilities.

4. Classes
 Remote classes, etc.* are recommended. Face-to-face classes, seminars and experiments may be conducted while taking sufficient measures to prevent infection based on judgements made by the respective faculties and graduate schools

* "Remote classes, etc." refers to all forms of classes other than face-to-face ones, such as the delivery of teaching materials and the submission of assignments via Teams, Zoom, a live broadcasting system, manaba, etc. using a web environment.

5. Points to Keep in Mind
(1) If you have any health problems, please act as instructed in the “Flow Chart on Measures for Work in Case of Suspected COVID- 19” for the time being
(2) Avoid 3-Cs (closed spaces, crowded places, and close-contact settings), and check your temperature and other health conditions.
(3) When you or a family member living with you is to receive a PCR test, please notify the contact point indicated below promptly.


[Contact point for faculty members and other staff]
General affairs offices of their faculties and departments

[Contact points for students]
(Josanjima Campus)
・Faculty of Integrated Arts and Sciences, Educational Affairs Office       phone:088-656-7108
・Faculty of Science and Technology, Educational Affairs Office          phone:088-656-7315
・Faculty of Bioscience and Bioindustry, Educational Affairs Office        phone:088-656-8021
(Kuramoto Campus)
・Faculty of Medicine, Educational Affairs Office                 phone:088-633-7982
・Faculty of Medicine, School of Health Sciences, Educational Affairs Office   phone:088-633-7030
・Faculty of Dentistry, Educational Affairs Office                  phone:088-633-7310
・Faculty of Pharmaceutical Sciences, Educational Affairs Office          phone:088-633-7247

6. Others
 For information on the COVID-19 outbreak situation in Japan, please visit the following website. Ministry of Health, Labour and Welfare (About Coronavirus Disease 2019 (COVID-19))
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html
(English: https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.html)


[Inquiries about this policy]
General Affairs Division, General Affairs Department
TEL: 088-656-7005 (ext. Shinkura, 81-7005)
Email: soumukachou@tokushima-u.ac.jp

 

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